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Portsmouth Children's Social Care Procedures Manual

January 2019

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This contents list is sub divided into the following sections, each Section contains relevant Chapters/Procedures: (Click on the title to jump to the Section you require):

  1. All Children
  2. Case Management and Recording
  3. Prevention and Family Support
  4. Children in Particular Circumstances
  5. Looked After Children
  6. Fostering and Adoption
  7. Staff
  8. Appendices

1. All Children


Policy Values and Principles

1.1.1 Children’s Services Policies, Values and Principles Updated
1.1.2 Children's Consultation and Participation  
1.1.3 Confidentiality Policy Updated
1.1.4 Consultation Policy  
1.1.5 Quality Assurance and Improvement Strategy for Children's Social Care  
1.1.6 Participation Strategy  



CAF and Thresholds for Children's Social Care Services

1.2.1 Portsmouth Early Help Assessment  
1.2.2 Threshold Document (PSCB Link)  
1.2.3 Family and Friends Care Policy New



Children's Social Care - Assessment and Planning

1.3.1 Initial Contacts and Referrals  
1.3.2 Single Assessment Framework: Supporting the Assessment of Children and Families  
1.3.3 MASH Operating Procedures  
1.3.4 Transfer and Allocation of Work between the MASH, Targeted Early and Children’s Social Care Teams  
1.3.5 Child in Need Plans and Reviews Updated
1.3.6 Social Work Chronology Practice Guidance  



Court Proceedings

1.4.1 Application for Emergency Protection Orders  
1.4.2 Care and Supervision Proceedings and the Public Law Outline Updated
1.4.3 Legal Planning Meetings  




1.5.1 Death or Serious Injury to a Child (Looked After and Child in Need)  
1.5.2 Working with Resistant and Non-Compliant Families: Guidance for all Agencies Undertaking Direct Work with Families  
1.5.3 Abuse in Faith Settings - Multi-faith Safeguarding Hub  
1.5.4 Safe Sleeping - Postnatal Care NICE Clinical Guideline 37 (Dec 2014)  



Missing from Home and Care

1.6.1 Missing from Home and Care Toolkit (PSCB)  
  Missing Person Form  
  Missing Report  
  Missing from Home and Care (Statutory Guidance)  
  Children Missing Education (Statutory Guidance)  



Child Sexual Exploitation

1.7.1 Child Sexual Exploitation (CSE) Risk Assessment Toolkit  



Complaints and Whistleblowing

1.8.1 Complaints and Representations  
1.8.2 Whistleblowing Policy  

2. Case Management and Recording

2.1 Recording Policy and Guidelines Updated
2.2 Case Records for Looked After Children Updated
2.3 Access to Records / Subject Access Requests Updated
2.4 Access to Personal Records  
2.5 Electronic Recording of Meetings and Conversations Updated

3. Prevention and Family Support

3.1 Children in Need  
3.2 Private Fostering  
3.3 Provision of Accommodation to Homeless 16 and 17 year olds  

4. Children in Particular Circumstances


Children with Disabilities

4.1.1 Children and Young People Aged 0-25 with Special Educational Needs and Disabilities  
4.1.2 Children’s Disability Service  
4.1.3 Direct Payments  
4.1.4 Short Breaks  
4.1.5 Safeguarding Disabled Children: Practice Guidance  
4.1.6 Protocols Concerning the Interface between Children with Disabilities Team, Children Families and Education Services  
4.1.7 Portsmouth Local Offer  



Children from Abroad

4.2.1 Independent Family Returns Panel  
4.2.2 Unaccompanied Migrant Children and Child Victims of Trafficking and Modern Slavery Updated
4.2.3 Families with No Recourse to Public Funds  
4.2.4 Cross-Border Child Protection Cases Under the 1996 Hague Convention  



Young Carers

4.3.1 Young Carers  



Relinquished Children

4.4.1 Relinquished Children Updated



Deprivation of Liberty and Mental Capacity

4.5.1 Deprivation of Liberty New
4.5.2 Mental Capacity New

5. Looked After Children


Decision to Look After and Care Planning

5.1.1 Decision to Look After and Care Planning Updated
5.1.2 Ceasing to Look After a Child  
5.1.3 Local Authority's Sufficiency Duty - Accommodation for Looked After Children  
5.1.4 Permanence Planning Guidance Updated
  See also: Fostering for Adoption, Concurrent Planning and Temporary Approval as Foster Carers of Approved Prospective Adopters  
5.1.5 Placement Panel Terms of Reference  
5.1.6 Placement Planning and Disruption Meetings  
5.1.7 Portsmouth Basic Guide to Care Planning  
5.1.8 Delegation of Authority to Foster Carers and Residential Workers - draft & under review  
5.1.9 Staying Put Procedure  




5.2.1 Placements in Foster Care  
5.2.2 Placements in Residential Care  
5.2.3 Out of Area Placements  
5.2.4 Placements with Connected Persons  
5.2.5 Placements in Secure Accommodation on Welfare Grounds  
5.2.6 Placements with Parents Updated
5.2.7 Placements Outside England and Wales  
5.2.8 Notifications from Other Local Authorities  
5.2.9 Family and Friends Carers Framework  
5.2.10 Remands to Local Authority Accommodation or to Youth Detention Accommodation  



Monitoring and Reviews

5.3.1 Social Worker Visits to Looked After Children Updated
5.3.2 Advocacy and Independent Visitors  
5.3.3 Looked After Children and Young People in Contact with Youth Justice Services  
5.3.4 Looked After Reviews Updated
5.3.5 Appointment and Role of Independent Reviewing Officers  
5.3.6 Secure Accommodation (Criteria) Reviews  
5.3.7 Dispute Resolution Protocol for Independent Reviewing Officers  
  IRO Dispute Resolution Questionnaire  
5.3.8 Key Principles of Care Plan Reviews  
5.3.9 Children Subject of a Child Protection Plan Who Become Looked After  



Contact and Overnight Stays

5.4.1 Contact with Parents / Adults and Siblings Updated
5.4.2 Social Visits (including Overnight Stays)  



Education, School Trips and Holidays

5.5.1 Holidays and School Trips in the UK  
5.5.2 Holidays and School Trips Outside the UK  
5.5.3 Education of Looked After Children  
5.5.4 Transport Arrangements for Children who are Looked After  



Health and Wellbeing

5.6.1 Health Care Assessments and Plans  
5.6.2 Personal Care and Relationships  
5.6.3 Behaviour Management and Safe Caring  
5.6.4 Safer Care Policy  
5.6.5 Restrictive Physical Intervention  
5.6.6 Touch Guidance  
5.6.7 Cyberbullying - Advice for Parents and Carers (DfE)  
5.6.8 Child Safety Online: A practical guide for parents and carers whose children are using social media  




5.7.1 Change of Name of a Looked After Child  
5.7.2 Marriage of a Looked After Child  



Leaving Care and Transition

  Care Leavers Charter  
5.8.1 Leaving Care and Transition Updated
5.8.2 Responsibilities of the Local Authority to Former Looked After Children and Young People in Custody  

6. Fostering and Adoption

6.1 Housing Options - Procedure for the Fostering and Adoption Scheme  



Fostering Services

6.2.1 Fostering Service Statement of Purpose Updated
6.2.2 Fostering Panel  
6.2.3 Persons Disqualified from Fostering  
6.2.4 Assessments and Approvals of Foster Carers Updated
6.2.5 Exemptions and Extensions  
6.2.6 Supervision and Support of Foster Carers  
6.2.7 Review and Termination of Approval of Foster Carers  
6.2.8 Managing Concerns, Complaints & Allegations against Foster Carers, including Historical Allegations  
6.2.9 Children’s Bedrooms  
6.2.10 Contacting the Police  
6.2.11 Foster Carers Dispensing of Medicines Policy  
  See also: Fostering for Adoption, Concurrent Planning and Temporary Approval as Foster Carers of Approved Prospective Adopters  



Adoption and Permanence

6.3.1 Adoption Policy (Social Workers)  
6.3.2 Assessment and Approval of Prospective Adopters  
6.3.3 Adoption Panel Updated
6.3.4 Placement for Adoption Updated
6.3.5 Adoption Support  
6.3.6 Monitoring and Supervision of Adoptive Placements  
6.3.7 Adoption Reviews  
6.3.8 Disruption of Adoptive Placements  
6.3.9 Allegations Against Prospective Adopters and in Relation to Children Placed for Adoption or Already Adopted  
6.3.10 Inter Country Adoption Updated
6.3.11 Non Agency Adoption  
6.3.12 Adoption Case Records - under review Updated
6.3.13 Access to Birth Records and Adoption Case Records  
6.3.14 Intermediary Services  
6.3.15 PCC Special Guardianship Orders Policy  
6.3.16 Court Reports in Adoption/Special Guardianship Guidance  
6.3.17 Life Story Books  
6.3.18 Later Life Letters  
6.3.19 Fostering for Adoption, Concurrent Planning and Temporary Approval as Foster Carers of Approved Prospective Adopters Updated
6.3.20 Rescinding Adoption Plans for Children  

7. Staff

7.1 Staff Supervision  


Staff Development Portfolio




7.3 Reflective Practice Meeting Flowchart  

8. Appendices

8.1 Scheme of Delegation  
8.2 Working Together to Safeguard Children  
8.3 Amendments